Home > Admission > The Admission Process

The Admission Process

The new academic session begins in early April every year. Classes are designated as follows:

ClassAge at start of academic session
Class BII (Class 6)10½ - 12 Years
Class BI (Class 7)11½ - 13 Years
Class AIII (Class 8)12½ - 14 Years
Class AII (Class 9)13½ - 15 Years
Class AI (Class 10)14½ - 16 Years
Class Pre SC (Class 11)15½ - 17 Years
Class SC (Class 12)16½ - 18 Years

Admissions are offered in Classes VI, VII and XI only, subject to the availability of seats. The lower age limit for admission in the School is 10½ on 1st April of the year of joining the School in Class VI. Similarly, correlation of age and class to which admission is sought is an essential requirement.

In Class XI, admission is on the basis of Board Examination results and an Aptitude/Proficiency Assessment to be held in the 1st week of June and subsequent qualification on the Merit List. The school allows students to take subjects across the three streams: Humanities, Commerce and Science.

Procedure for Registration

An application for registration is the first stage of the admissions process. A registration fee must be sent along with the application so that the girl's name may be registered for the year and class for which admission is sought. The fee is neither refundable nor adjustable and it is valid only for the specified academic year. Registration of a girl is not a guarantee of her admission.

Requirements at the time of registration:

  • One recent passport size photograph of the girl has to be attached.
  • The completed Registration card must be sent along with an attested photocopy of the student's Birth Certificate, Passport, Aadhaar Card and the Registration Fee.
  • The Birth Certificate should be issued by the Registrar of Births and Deaths of the area in which the girl was born. Affidavits, certificates from the hospital, or certificates from any other person are not accepted. The Birth Certificate should not be dated more than one year after the date of birth.

Aptitude/Proficiency Assessment

Every girl registered for admission into classes VI & VII is expected to appear for an Aptitude/Proficiency Assessment at the specified centre closest to the individual girl’s place of residence. The Assessment is held in November/ December of the year preceding that in which admission is sought. Particulars of these Assessments are sent by the school to parents well in advance. Students who get shortlisted on the basis of the Assessment are called for the second round of the admission procedure which consists of an interaction with the students’.

Offers of admission are given on the basis of the result of the written Assessment and interaction. Some preference is given to daughters of transferable Government officials and serving Armed Forces personnel. Preference is also given to girls whose mothers have studied in this school for a minimum of four years or who have passed out of school at the end of Class XII. Preference is also given to those whose real sisters have studied or are at present studying in the School.

For admission to Class XI, however, there is no mark-up since this depends on the Board examination results.

Any requests for other preferential treatment are not entertained. Only in very rare and exceptional cases, the Board of Governors reserves the right to exercise its discretion in the matter of admissions.

The student is also required to pass a medical fitness test.

Documents Required at the Time of Admission

The following documents are required as a part of the Admissions procedure for every student applying for admission:

  • Original Birth Certificate
    The original birth certificate must be brought to the School at the time of admission. This is returned after verification. Misrepresentation or falsification of date of birth will result in cancellation of admission forthwith.
  • Transfer Certificate, Character Certificate
    A valid Transfer Certificate from the School last attended, issued by the Principal immediately prior to the girl joining Welham Girls’ School as well as a Character Certificate, are essential requirements and must be submitted on the day that the child joins School. In addition, the student is required to present the last Report Card indicating promotion to the next class, as well as proof of attendance for the previous year. Until the Transfer Certificate and other documents are received by Welham, the girl’s admission is considered as provisional.
  • Medical Certificate
    All new entrants are required to produce a medical certificate certifying that they are free from any contagious or infectious disease and are otherwise physically fit to be admitted to a residential school. The parents must give an undertaking in writing to this effect. If the girl is found medically unfit, the admission stands cancelled and the girl is sent home.
  • Photographs
    Three recent passport size photographs of the girl and that of the immediate family are required to be submitted by each new student.
  • Migration Certificate
    This is required for admission to Class XI in the case of students from Boards other than the CISCE.
  • Passport
    An attested copy of the girl's valid Passport.
  • Aadhaar Card
    A copy of the girl's valid Aadhaar Card is a mandatory document.

Re-Registration for Classes VI & VII

All registrations are done for a particular year and for the class requested for by the parent.

If a parent wishes to re-register, an additional fee is charged and a fresh registration number issued to the child.

However, re-registration of a child who has either not cleared the Assessment or whose Registration has lapsed for any other reason, must be done within a year of the lapse, failing which full registration fees have to be paid again.

Additional Requirements for Class XI Registration

  • An appropriate Late Fee is charged for those who approach the School for registration after the student’s Class X Board Examination results have been declared.
  • Attested copies of the Class X Board results and a Character Certificate from the Principal of the applicant’s present school should be sent as soon as the Board results are declared. .
  • The original Mark Sheet and Character Certificate may please be brought to the School at the time of admission; these are returned after verification.
  • Students are shortlisted on the basis of their results in the Class X Board Examinations. Shortlisted candidates are required to sit for an Aptitude/Proficiency Assessment in the concerned subjects.
  • The final list of admissions into Class XI is announced by end June.

Withdrawal Process

  • Parents are requested to give as long a notice as possible of intended withdrawal, with a minimum of 3 months, failing which 3 months’ fees are forfeited/charged in lieu of notice. Students who wish to withdraw after writing the ICSE Board Examinations are charged School Fees till end March PROVIDED the letter of withdrawal is received by the 1st of January of that year. If the letter of withdrawal is received after 1st January, the student has to pay three months full fees from the date of receipt of application for withdrawal. The decision of the Principal in this respect is not open to questions.
  • Any student wishing to withdraw from Class XI or Class XII after 30th September would be charged Fees for One Full Academic Term that is October to March.

The School fully reserves the right of Admission and its decision in the matter is final and binding and cannot be questioned.

The School reserves the right to change its Admissions’ procedure from time to time without notice.

Scholarships

The School offers several Scholarships each year to deserving students studying in Welham Girls’ School.

Scholarships are available on applications received from the parents and are decided on the basis of means. Scholarships cover a substantial portion of the School fees. Parents of students aspiring to join the School in the coming year may also apply for a scholarship. Scholarships are revised annually for which fresh applications need to be submitted every year on a proforma available at the School office.

Parents of students wishing to apply for a Scholarship must request for the necessary form from the School every year.

Conduct and Discipline

The School feels strongly that children must learn the value of discipline. Once the parents entrust their child to our care, we expect the parents and the child to follow the rules of the School.

A student found guilty of a serious breach of discipline can be summarily expelled from the School without any liability on the part of the institution and the dues paid will not be refundable.

If during the academic session, the School authorities are complicated in any litigation either by the student or by her Parent/Guardian, the School authorities reserve the right to cancel the admission of the concerned student without any prior notice, in order to maintain discipline and to safeguard the healthy atmosphere of the School from being vitiated.

Accidents: Although the School takes all normal precautions, it does not take any responsibility for accidents or vis major.

Outings and Holidays

As a rule, girls are allowed out eight times in a term of four months, on designated Sundays and holidays. Outstation parents or grandparents specifically mentioned on the visitors’ list,who have come from afar, may take girls out for lunch on specified Saturdays.

Each girl can have only one local guardian, who must come personally to fetch the girl from school, and drop her back. Night leave is allowed only once during the term. Please refer for detailed Leave Rules to the ’School Rules and Codes’ booklet. School holidays are from the last week of May to the last week of July and from first week of December to the last week of January.

No student is allowed to go home during the mid-term break as it is considered an essential component of the school curriculum.

Disclaimer
"The Information given above, outlining various procedures, aims, objectives and facilities of the School, is not a detailed document of rules and regulations etc. Welham Girls' School, Dehra Dun, reserves the right to delete/alter/revise/change the contents at any time without giving any prior notice. For any dispute or claim, of whatsoever nature against the School Society, any of its employees, or office bearers, the Dehra Dun courts alone will have jurisdiction."